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About Fallon County Times (Baker, Mont.) 1916-current | View This Issue
Fallon County Times (Baker, Mont.), 01 July 2016, located at <http://montananewspapers.org/lccn/sn84036037/2016-07-01/ed-1/seq-8/>, image provided by MONTANA NEWSPAPERS, Montana Historical Society, Helena, Montana.
8 - FALLON COUNTY TIMES FRIDAY, JULY 1,2016 Commissioners proceedings ABBREVIATED COMMISSION MINUTES A complete set of minutes are available at the Clerk & Recorder's Office, at fallon- counly.net, and on the Fallon County Times website: www.falloncountyextra.com MONDAY, JUNE 6,2016 9:00AM CONVENE PRESENT: Steve Baldwin, Chairman; Deb Ranum, William L. Randash, mem- bers; Lani DeBuhr, Clerk 9:00AM COMMISSION WORK SESSION MINUTES APPROVAL - The Commission reviewed and approved the Commis- sion Minutes for the week of May 30 - June 3, 2016. NEW HIRE APPROVAL FORMS- The Commission reviewed and signed New Hire Approval Forms for Cheryl Niemerg as the Tem- porary Fairgrounds Office As- sistant and Ryan James as an Intermittent Shooting Range Attendant. DOCUMENT REVIEW - The Commission reviewed documents for the upcoming week. 10:00AM ROAD UP- DATES Present: Bobby Wiedmer, Road Supervisor; Shannon Hewson, Brosz Engineering ROAD UPDATES- Bobby Wiedmer gave updates on what the Road Crew is work- ing on this week. Bobby said the State notified him they are going to gravel the last mile of Abuhl Access to gain ac- cess to Koenig's and Rustad's places. The Commission asked Bobby to ensure the public knows this road will remain a seasonal road and the gravel placement is only being done for the State's pur- poses during the 011ie Road construction. Bobby and the Commission discussed spray- ing trees along HWY 7 by Afrank's property. PROJECT UPDATES - Calumet Rd Box Culvert Bridge- Shannon Hewson said the project is nearly com- plete and the contractor will be doing the final road grade today. Bridge Replacements- The Commission decided to have Shannon begin the design work for the cast in place op- tion for all remaining bridges so that when they are ready when they decide to replace them. The Commission is going to continue reviewing budgets before making a de- cision on how many bridges they will replace in the com- ing year. The Commission and Shannon discussed the benefits of a County -wide speed limit similar to the one Bowman, ND has. Moore Property- Shannon gave the Commission updates on the progress he has made on the Moore property. Kramlick Rd. Box Culvert Bridge- Shannon said he is still working with Diamond I Construction to reseed the barrow area of Rod Kram- lick's property and may need the Commission to contact Diamond I if it isn't done soon. Gravel Pit- Shannon gave the Commission the measure- ments of the Gravel Pile #1 at the Beach Pit. I I :00AM FOOD CONCES- SION STAND DISCUSSION Present: Rich Menger, Sani- tarian Rich Menger reviewed a few items regarding the Fair- ground Food Concession stands before sending the ap- proval letter to the Slate. I I:30AM LANDFILL OP- ERATOR JOB DESCRIP- TION DISCUSSION Present: Julie Straub, Human Resource Manager; Tom Kachel, Landfill Man- ager; Jessica Cooper, Landfill Operator Present via conference call: Mike Kirschten, Landfill Op- erator Julie Straub gave the Com- mission an updated Landfill Operator job description to review. Julie said Tom Kachel, Jessica Cooper and Mike Kirschten called for the meeting to discuss the pay for the position with the Com- mission. Tom said his opera- tors would like to be paid the same wage as the Road Oper- ators. Julie gave the Commis- sion the job descriptions for the Landfill Operator and Road Operator to compare and all present gave opinions on why or why not the Land- fill Operators should be paid the same wage as the Road Department Operators. The Commission did not make a decision at this time. 12:00PM NOON RECESS 1:15PM PRELIMINARY BUDGET FOR THE AREA I AGENCY ON AGING Present: Marilyn Mischel, Area 1 Agency on Aging Local Ombudsman Marilyn Mischel gave the Commission the Montana's Older Americans Act Pro- grams Contract from the Area I Agency on Aging 2017-001- 05 to review and sign. This contract is an agreement that provides the Meals on Wheels services to elderly residents. The Commission reviewed and signed the contract. I:45PM COUNTY VEHI- CLE PARKING DISCUS- SION Present: Julie Straub, Human Resource Manager Julie Straub met with the Commission to discuss the best place to park the Health Department vehicle and the Commission said it should be parked at the Health Depart- ment. 2:00PM MAY CLAIMS AP- PROVAL The Commission reviewed and approved the May End of Month Claims in the amount of $632,737.87and they are filed in the Clerk and Recorder's Office. 3:30PM- The Commission went to the Fairgrounds to check in with the staff and volunteers at the Montana High School Finals Rodeo. 4:30PM EVENING RE- CESS TUESDAY, JUNE 7,2016 The Commission not in ses- sion due to it being Primary Election Day. WEDNESDAY, JUNE 8,2016 9:00AM RECONVENE PRESENT: Steve Baldwin, Chairman; Deb Ranum, William L. Randash, mem- bers; Lani DeBuhr, Clerk 9:00AM MOORE PROP- ERTY DISCUSSION & PLANNER UPDATES Present: Mary Grube. Plan- ner Administrative Assistant; Forrest Sanderson, Con- tracted Planner; Bruce Moore, Baker Metal & Recycling Moore Property - Forrest Sanderson and the Commis- sion discussed the fees that Lee Moore should pay for his Floodplain Permit. The Com- mission said they would like them to only be charged $350 for the permit since they weren't given all the informa- tion they needed prior to ac- tivity happening on the site. Bruce Moore gave the Com- mission a Comment Sheet for the Baker Metal and Recy- cling Letter of Map Revision (LOMR) and they completed it in support of the Baker Metal and Recycling Letter of Map Revision. Planner Updates- Forrest said he did an analysis to de- termine the actual cost of planning services provided to the public and gave the Pro- posed Planning Fees for FY 201710 review. The Planning Fees adoption will be adver- tised for Public Comment and put on the Commission's Agenda. 9:30AM SMART-CTEP UP- DATES Present: Mona Madler, SMART Executive Director CTEP Project- Mona Madler gave the Commission updates on the MP Project and the delay they arc having in get- ting the Contractor to start the project and the possibility the State may pull funding if there isn't significant move- ment on it by July 1st. Veteran's Memorial- Mona gave the Commission updates on the installation of flag pole and tiles at the Veteran's Me- morial site. 9:40AM- Mary Grube joined the meeting. SMART Budget- Mona gave a report of the things SMART has done over the past year and asked the Commission to consider supporting SMART again this year. The Commis- sion agreed and will give SMART the same funding they did last year. Urban Renewal Plan- Mona gave the Commission updates on the progress with the Urban Renewal Plan. Mona said they will be having a public meeting on June 21 at 6:30PM regarding it. 10:00AM COMMISSION WORK SESSION CONTIN- UED BURNING PERMIT- The Commission received notice from Tom Muckle, Fallon County Rural Fire Chief, that a Notice to Rural Residents of Fallon County regarding the Burning Permit System was published in the Fallon County Times and the Finder to request Public Comment. MISCELLANEOUS- The Commission reviewed and signed general journal entries to move funds from one ac- count to another. The Com- mission reviewed department reports, newsletters and no- tices; revenues received dur- ing the week; emails sent to them from state agencies and other entities that required no discussion, action or decision. 10:30AM BUDGET RE- VIEW DISCUSSION. PUB- LIC HEALTH & SENIOR cF.NTFR Present: Julie Straub, Human Resource Manager; Kim Cuppy, Health Nurse; Carla Brown, Council on Aging Co- ordinator Julie Straub, Kim Cuppy and Carla Brown met to discuss the replacement of Debi Wiman's position now that it has been vacated. Julie, Kim and Carla presented three op- tions in replacing the position and the Commission decided it would be best to hire a part- time LPN and to have the Homemaker position include the in -home CNA duties. The Commission approved the po- sition to be classified as a Home Health Aide with a starting wage of $18.50 with step increases. An internal re- cruitment will also be done to expedite the position getting filled since Clients are de- pending on it. 11:00AM REC. DEPART- MENT UPDATES Present: Angie Rabbitt, Rec. Department Director Fallon County Days- Angie Rabbitt told the Commission about the activities she is planning on having this year for Fallon County Days. After discussing quotes for the in- flatables and DJ services, the Commission gave permission to hire a company to provide inflatables for $7,500 and to hire Vaughn Zenko to DJ event. Rec. Department Updates: Angie gave the Commission updates on the activities going on in the Rec. Depart- ment this month such as Bas- ketball Camp, Safe -Sitter Class, Legion Baseball, Little League Baseball, T -Ball, and other various camps. I I :45AM PUBLIC COM- MENT Trent Harbaugh, Sheriff, joined the meeting. Trent and the Commission discussed the Growth Policy Meeting they attended on Monday. 11 :50AM- Joe Janz, Outside Maintenance Supervisor, joined the meeting. Joe Janz asked if the Com- mission wants the Rifle Range be put on the list for Ecolab to spray and the Com- mission said yes. 12:00PM NOON RECESS I:15FM CITY OF UPDATES Present: Clayton Hornung and Scott Rabbitt CTEP- Clayton Hornung and the Commission dis- cussed the CTEP Sidewalk Project and when it will begin. Roads - Clayton told the Commission a landowner would like material placed on their road similar to what was placed on the Baker Lake Road. Clayton said roads are usually improved by SIDs but will let the Commission make the decision on it. Clean -Up Day- The Com- mission and Clayton dis- cussed the Fallon County Clean -Up Day and the amount of tires disposed of. Parks - The Commission, Clayton and Scott Rabbitt dis- cussed getting additional help for Scott to help him finish the Park projects this year. 2:00PM MAY TIME SHEETS REVIEW The Commission reviewed and approved May 2016 time sheets, payroll & withhold- ings in the amount of $491,922.03 and they are filed in the Clerk and Recorder's Office. 4:00PM 911 /DES COORDI- NATOR JOB DISCUSSION Present: Chuck Lee, 91I/DES Coordinator; Julie Straub, Human Resource Manager The Commission, Chuck Lee and Julie Straub reviewed the 91I/DES Coordinator job description. 4:30PMEVENING RE- CESS THURSDAY, JUNE 9, 2016 9:00AM RECONVENE PRESENT: Steve Baldwin, Chairman; William L. Ran - dash, member; Lani DeBuhr, Clerk; Absent: Deb Ranum, member 9:00AM PARK UPDATES Present: Scott Rabbitt, Parks Director IRON HORSE PARKING LOT DISCUSSION- Scott Rabbitt said he still needs to get millings for the Iron Horse parking lot and the Commission asked him to get a quote. BAKER LAKE TRAIL/ SIDEWALK PROJECT - Scott gave the Commission the sidewalk boundary survey to review. Scott said there is a portion of the sidewalk that hits a small corner of Shep- herd's and Buerkle's lots. After discussing if the side- walk should be realigned or easements should be drafted, the Commission asked Scott to discuss getting easements from them for this corner of their lots. MISCELLANEOUS PARK ITEMS- Scott gave the Com- mission copies of the signage that is being installed at the Skate Park and the Splash Park to review. 9:20AM- Commissioner Ranum joined the meeting. Scott said the Sons of the American Legion asked if they could use tables and garbage cans next week for the Fishing Derby at Sand- stone and the Commission gave permission. Scott said the Sanitarian's water testing kit only tests for three things where he is required to test for several things at the Splash Park and the Commission gave him permission to pur- chase a water test kit that will test for everything he needs. The Commission and Scott discussed his upcoming budget and Scott said he doesn't have any big projects planned other than continuing the sidewalk next year. 10:00AM FALLON MED- ICAL COMPLEX (FMC) UPDATES Present: David Espeland, FMC CEO; Selena Nelson, FMC CFO FMC STORM WATER PROJECT- David Espeland gave the Commission Change Order #3 to close out the FMC Storm Water Project to review and sign. PARKVIEW COMPLEX (PVC) BUDGET- David dis- cussed the various projects for PVC he would like the Commission to consider when creating the budget for FY2016-17. MISCELLANEOUS PARK VIEW COMPLEX ITEMS - David gave the Commission updates on things he is working on at PVC. The Commission and David discussed possibly in- creasing the PVC rent in the future. David gave the Commission a quote from Top Notch Coat- ings to sealcoat and repair the parking lots at FMC, PVC and the Health Departments to review. The Commission said another sealcoat com- pany recently contacted them and asked David to get a quote from them also. FMC UPDATES - David gave the Commission FMC updates and they discussed staff coverage and the cre- ative ways they are using to ensure there is proper physi- cian coverage. Selena gave the Commission FMC's ten- tative budget to review. EMERGENCY FLIGHTS - David and the Commission discussed working with an emergency flight company out of Sidney called Stat-Air for their emergency flights. 11 :00AM SENATOR DAINES UPDATES Present: Nathan Adams, Field Representative for Sen- ator Daines; Clayton Hor- nung, City of Baker Mayor, Jason Rittal, County Develop- ment Advisor The Commission and Nathan Adams discussed var- ious things going on in the County such as the WBI Lease Agreements, Baker Lake Mitigation Plan and is- sues they are having with the Powder River Training Com- plex. 11:40AM COUNTY DE- VELOPMENT ADVISOR EMPLOYEE ORIENTA- TION Present: Jason Rittal, County Development Advisor The Commission did em- ployee orientation with Jason Rittal and completed his ori- entation form. 12:30PM NOON RECESS I:15PM BUDGET AND SALARY REVIEW Present: Jason Rittal, County Development Advisor The Commission and Jason Rittal reviewed the budgets department heads submitted and the proposed salaries for this year. 5:00PM ADJOURN SUNDAY, JUNE 12,2016 2:00 PM EMERGENCY MEETING Due to the tornado event June I 1 , 2016, the Fallon County Commission held an EMERGENCY MEETING in the Library EOC (Library Basement). Present: Steve Baldwin, Chairman; Deb Ranum and William L. Randash, mem- bers and Brenda Wood, Clerk and Recorder The Commission held an emergency meeting to pass Resolution 2016-15. This Resolution declared an Emer- gency in Fallon County and is filed in the Clerk and Recorder's office. 2:30 PM RECESS Commissioner Ranum made the motion to recess. Commissioner Randash sec- onds the motion. 3 Ayes. 0 Nays. Motion carried. MONDAY, JUNE 13,2016 8:00 AM PRESENT Steve Baldwin, Chairman; Deb Ranum and William L. Ran - dash, Brenda J. Wood, Clerk and Recorder in for Lani De - Buhr, Clerk/Secretary who was assisting with volunteer organization for the tornado event. BRIEFING The Commission met in the Library EOC for a briefing and updates on the tornado event. 9:00AM Commission Work Session The Commission reviewed and signed Amendment I to Task Order Number 15-07-1- 01-124-0 for Additional Health Board Grant Funds, The Commission reviewed reports received. The Commission reviewed and Approved Journal #679 and #1037 which are filed in the Clerk and Recorder's of- fice. The Commission received and reviewed emails with no Action required. The Com- mission received and re- viewed revenues received. 9:15 AM Shannon Hewson, Brosz Engineering joined to offer his services throughout this event. 9:30 AM Commission at- tended a briefing and updates on the tornado event in the Li- brary EOC. 10:00AM Bobby Wiedmer, Road Supervisor and Alba Higgins, Shop Foreman Bobby Reported the Road crew is hauling cold mix. Mark Sieler, Road Foreman, went out to excavate a large pit at the Landfill for the tor- nado debris that will be arriv- ing throughout the week. Bobby will also be sending a few drivers and County trucks to the tornado area. 10:15 AM Jeff Gates, Dis- trict DES Director Jeff met to present updates and progress to the Commis- sion. Lance Wedemeyer, City of Baker Public Works Director, and Lani DeBuhr-Clerk/Fal- Ion County Representative are the contacts for those wanting to volunteer, etc. 10:20 AM Jeff left the meet- ing. 10:20 AM Terry Sukut, JGA stopped in on his way to Ekalaka to see if he could as- sist in any way. 10:21 AM Terry left the meeting. 10:20 AM Debbie Wyrick, Deputy Clerk and Recorder Debbie met to discuss Fallon County's insurance losses. Decision -The decision was made to open a claim until the damage assessment is com- pleted. Debbie will contact Fallon County's Insurance Agents and let them know. 10:40 AM Debbie left the meeting. 10:40 AM The Commission discussed getting an emer- gency permit to drain the Baker Lake. 10:45 AM Chuck Lee, DES Coordinator Chuck ordered more portable restrooms be deliv- ered to the tornado area. There will be a volunteer trailer set up at Iron Horse Park. 10:46 AM Chuck left the meeting. 10:45 AM Shannon Hewson, Brosz Engineering Shannon will get an esti- mate together on clean-up of the Baker Lake. 10:55 AM Shannon left the meeting. 11:00 AM Board Appoint - MC= The Commission made and approved the motions to ac- cept resignations: Resignations -Tom Muckle (Cemetery Board); Bea Barkley (Council on Aging); Gary lrgens (Planning Board). The Commission made and approved the motions to ap- point/reappoint Board Mem- bers: Chuck Lee-Plevna TV Board; Pat Hanley -Baker TV Board; Ken Griffith -Museum Board; Maurice Tunby and Betty Mueller, Council on Aging; Jason Coulter -Fair Board; Dale Hinton -Airport Commission and Mark Jacob- sen, Library Board. Letters will be written to all of those appointed. 11:30 AM-Glendive Ranger Review Reporter -Eric Kille- lea Eric arrived with Mary Jo Gehnert, Dawson County DES Coordinator to deliver water. Came to get informa- tion and an update on progress after the tornado. 11:45 AM Eric left the meet- ing. 11:45 AM Randy Vogel, State Director for Ryan Zinke; Jason Rittal, County Development Advisor and Alex Sterhan, District Direc- Minutes Continued on page 9
